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cake smash contract & questionnaire

Which best describes your baby's milestone ability?

Package 1: Up to 45 minutes, one outfit, photos with & without cake, 15 digital choices $275

Package 2: Up to one hour, two outfits, photos with & without cake, siblings & parents, 20 digital choices $350

Package 3: Up to 90 minutes, two outfits, photos with & without cake, siblings & parents, milk or fruit bath, 30 digital choices $425

Add Ons

*$20 off album with selection of largest package

type of session:

The Theme - This is super important so that we can ensure we get all the items needed to create a beautiful set. When planning your baby's cake smash think about what YOU want it to be. It's fun to try and think outside the box and do something different. Themes can be ANYTHING and EVERYTHING, some people match it to babies first party theme so we can use some of the same decor you will use at the party, some don't! I suggest trying to steer away from simple themes like Mickey Mouse or other TV shows if possible, but I can do them if you wish. 

What does your child like to eat? If they LOVE a certain food we can replace the cake with that food and theme the smash for that. It does NOT have to be a cake smash to be fun and celebrate a birthday. This also works very well with babies who are picky/have texture issues, severe food allergies, or that do not like to get messy!

would you like me to provide a simple outfit that coordinates with the set?
i have a baker i work with, do you have an idea of what you would like the cake to look like? (i generally like plain & we can add details {topper, florals, etc.})

If your child has not yet had eggs, I ask you give them some prior to your session to be sure they do not have a reaction. A reaction can be seen quickly in a session if a child has an allergy. Most reactions are hives. If your child has a severe Dairy/Egg allergy you may be required to find a bakery for your cake. At this time my bakery can offer offer Gluten, Dairy, and Egg free cakes. Although if your child's allergy is extreme for anything, it is not a dedicated allergen free facility. We want you to be well prepared and aware if your suffers from an allergy so your cake smash experience is a happy and fun one! 

I agree to release Megan Rae Photography from any and all liability should an allergic reaction occur. It is the responsibility of the client to inform Megan Rae Photography of any allergies. If the allergy is unknown and discovered at the time of the session and/or after the session, the client agrees to release Megan Rae Photography from any liability and legal repercussions.

A huge part of expanding my business is by sharing the photos that I create on social media, which I’m guessing is how you heard about me. No personal information is provided in the sneak peek. With your permission, I would love to use some images from your session to post.

Retainer and Payment: Client agrees to pay photographer a retainer of $50 at the time of booking to secure their appointment date and time. This is a non-refundable retainer fee that goes toward your session. The balance will be due at the session. Balance may be paid via Square, Cash, or Check.

Cancellation: No refunds will be given, but you may transfer your session to another party or use your credit on file for a future session. In case of inclement weather, Client and Photographer must agree on a re-shoot date.

Re-shoots/Refund: Re-shoots are determined at the discretion of the photographer. Re-shoots and refunds will not be given for poor choices of clothing, make-up or hair related issues or by not following the recommendations of the photographer.

Artistic Rights: The Photographer retains the right of discretion in selecting the photographic materials released to the client.

Archive: After three (1) months, all images will be archived from gallery site, except as needed for promotional purposes, to be determined by photographer at photographer’s sole discretion. A fee of $25 will be charged for gallery to be unarchived. Photographer is not responsible for loss or damage to the digital files due to circumstances beyond photographer’s control. 

Photographic Materials: All photographic materials, including but not limited to raw, edited files and previews, shall be the exclusive property of the Photographer. Digital images shall be available to the Client within 2-4 weeks of the session. Please do not in any way alter or edit photos, especially if posted for previews on Facebook. You may however use preview photos on your own social media pages but please give credit where credit is due. 

Copyright and Reproductions: The Photographer owns the copyright for all images created and shall have the exclusive right to make reproductions for, including but not limited to, marketing materials, portfolio entries, sample products, editorial submissions and use, or for display within or on the Photographer’s website and/or studio. If the Photographer desires to make other uses. The client signing this contract warrants that he or she has actual authority to agree to the use of the likeness of all persons included in the portrait in this manner and shall indemnify and defend the Photographer in the event of litigation arising out of such use. It is understood that any duplication or alteration of original images is strictly prohibited {Copyright Law Title 17, Appendix V. Additional Provisions of the Digital Millennium Copyright Act 2005, Section 102} without the written permission of the Photographer.

Client’s Usage: The Client shall only use the prints, including digital files, in accordance with the permissions within this agreement. The Client’s prints are for personal use only and shall not be submitted to contests, reproduced for commercial use or authorize any reproductions by parties other than the Photographer. If the Photographer provides a digital file print release, the Client must act in accordance with the release.

Failure to Perform: If the Photographer is unable to perform this agreement due to illness, emergency, fire, casualty, strike, act of God or causes beyond the control of the Photographer, the Photographer and Client shall make every attempt to reschedule the session. If a reschedule is unable to be agreed upon, Photographer shall return the retainer to the client and shall have no further liability. Further, if the Photographer is unable to deliver photographic materials due to technological malfunctions, including but not limited to camera and processing, or otherwise lost or damaged without fault of the Photographer, liability shall be limited.

Model Release: I grant permission to Megan Rae Photography, to take and use; printed or electronic publications, websites, or other electronic communications, media, advertising, promotion, marketing, and packaging for any products or service. I further agree that my name and identity may be revealed in text or commentary in connection with the image(s). I authorize the use of the images without compensation to me. All negatives, prints, digital reproductions shall be the property of Megan Rae Photography. Model Release approval must be made by a parent/guardian if any photo session participants are less than 18 years of age. I agree that this release is irrevocable, worldwide and perpetual. I have read and fully understand this information in this model release. I agree this model release is for everyone involved in the session. 

For valuable consideration received, I grant to Megan Rae Photography ("Photographer") the absolute and irrevocable right and unrestricted permission concerning any photographs that she has taken or may take of me or in which I may be included with others, to use, reuse, publish, and republish the photographs in whole or in part, individually ornin connection with other material, in any and all media now or hereafter known, including the internet, and for any purpose whatsoever, specifically including illustration, promotion, art, editorial, advertising, and trade, without restriction as to alteration; and to use my name in connection with any use if she so chooses. I release and discharge Photographer from any and all claims and demands that may arise out of or in connection with the use of the photographs, including without limitation any and all claims for libel or violation of any right of publicity or privacy. This authorization and release shall also inure to the benefit of the heirs, legal representatives, licensees, and assigns of Photographer, as well as the person(s) for whom she took the photographs. I am a legally competent adult and have the right to contract in my own name. I have read this document and fully understand its contents. This release shall be binding upon me and my heirs, legal representatives, and assigns.
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